The rules in a nutshell
- Every gas appliance, fitting and flue you provide needs a safety check every 12 months.
- Only a Gas Safe registered engineer can do it. Check their ID card on the register (Gas Safe Register: check an engineer).
- Give existing tenants a copy of the record within 28 days of the check, and new tenants a copy before they move in.
- Keep records for at least 2 years.
Sources: HSE: Gas safety, landlords and letting agents; GOV.UK: Your landlord's safety responsibilities. In Wales the tenant is the "contract-holder".
How to get your gas safety record, step by step
- Find a Gas Safe registered engineer
Search your postcode below or use the Gas Safe Register, and check their ID card.
- Book a date before the current record runs out
Pick a time when your tenant can let the engineer in, and give proper notice.
- Let the engineer check every appliance, flue and fitting
Anything unsafe will be flagged and may be switched off.
- Get the landlord gas safety record
Usually digital. Check the address and the appliances listed.
- Give your tenants a copy
Within 28 days of the check, or before a new tenant moves in.
- Diary the next one
Add it to the free certificate renewal tracker.
Little things that help
- You can usually book the next check up to 2 months early and keep the original anniversary date.
- Use the renewal tracker so it never sneaks up on you.
- Boiler playing up? Log it in the maintenance tracker.
Frequently asked questions
How often do landlords need a gas safety check?
Every 12 months, by a Gas Safe registered engineer.
When must tenants get a copy?
Existing tenants within 28 days of the check; new tenants before they move in (HSE guidance).